Role of the Troop Registrar

The role of the Troop Registrar is to maintain Troop records for Scouts, Parents and Guardians, in addition to uniformed and non-uniformed Leadership.

In this role, the Registrar has Primary Responsibility to:

• Maintain TroopMaster Records
• Maintain Constant Contact data
• Liaise with Families to ensure required clearances are complete (required for registation)
  • Child Abuse History Clearance
  • Report of Criminal History Clearance
  • (FBI Background Check if in PA for less than 10 years)
• Forward Youth and Adult BSA Applications to Council
• Maintain Unit Copies of Youth and Adult BSA Applications
• Administer Troop Facebook Page Access

New Scouts:

• Family will complete Youth and Adult BSA Applications, and Scout Personal Information Form
• Documents are to be forwarded immediately to the Registrar
• Registrar will add the new Youth and Parents/Guardians to
  • TroopMaster
  • Constant Contact
  • Troop Facebook Page

Current Scouts and Parents/Guardians:

• Make ad hoc updates to TroopMaster and/or Constant Contact as required
• Complete annual revalidation of profiles in TroopMaster to confirm profiles are current with particular focus on:
  • Patrols
  • Positions of Responsibility
  • Continued membership in the Troop
  • Archive Youth that age out of the program
  • Archive Adults that are no longer involved with the troop