Role of the Troop Registrar
The role of the Troop Registrar is to maintain Troop records for Scouts, Parents and Guardians, in addition to uniformed and non-uniformed Leadership.
In this role, the Registrar has Primary Responsibility to:
- Maintain TroopMaster Records
- Maintain Constant Contact data
- Liaise with Families to ensure required clearances are complete (required for registation)
- Child Abuse History Clearance
- Report of Criminal History Clearance
- (FBI Background Check if in PA for less than 10 years)
- Forward Youth and Adult BSA Applications to Council
- Maintain Unit Copies of Youth and Adult BSA Applications
- Administer Troop Facebook Page Access
New Scouts:
- Family will complete Youth and Adult BSA Applications, and Scout Personal Information Form
- Documents are to be forwarded immediately to the Registrar
- Registrar will add the new Youth and Parents/Guardians to
- TroopMaster
- Constant Contact
- Troop Facebook Page
Current Scouts and Parents/Guardians:
- Make ad hoc updates to TroopMaster and/or Constant Contact as required
- Complete annual revalidation of profiles in TroopMaster to confirm profiles are current with particular focus on:
- Patrols
- Positions of Responsibility
- Continued membership in the Troop
- Archive Youth that age out of the program
- Archive Adults that are no longer involved with the troop
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